Office Administrator

About Euromonitor:

Euromonitor International leads the world in data analytics and research into markets, industries, economies and consumers. We provide truly global insight and data on thousands of products and services; we are the first destination for organisations seeking growth. With our guidance, our clients can make bold, strategic decisions with confidence.

About the role:

We are seeking a proactive and detail-oriented Office Administrator to join our team in Vilnius. This is a fully on-site role, and we expect the successful candidate to work from the office Monday through Friday. You will be working closely with our Senior Office Administrator, ensuring the smooth day-to-day operations of our office, supporting staff, and maintaining a productive and welcoming work environment.

What you'll be doing:

• Manage procurement and inventory of office supplies and equipment; coordinate with vendors and service providers.
• Handle reception duties including internal communication, staff inquiries, incoming calls,  correspondence, and visitor support.
• Monitor staff absences and maintain accurate records in SuccessFactors and other internal systems.
• Maintain a clean, functional office environment by liaising with the building administrator and cleaning services.
• Support onboarding of new employees by preparing starter kits, issuing access cards, and locker keys.
• Oversee internal tools such as desk and parking booking systems, staff discount platforms, and taxi services.
• Assist the Finance team with supplier invoice processing and data entry into D365.
• Train staff on the travel system and act as the main point of contact for travel-related inquiries.
• Assist with travel bookings and ensure compliance with internal policies and local regulations.
• Prepare travel documentation and compile reports related to business trips and expenses.
• Organize and support internal events and initiatives (e.g., health checks, CSR events, photoshoots).
• Perform ad-hoc administrative tasks as needed.

Requirements

Required experience and attributes

• Exceptional attention to detail and a high level of accuracy.
• Excellent communication and interpersonal skills; comfortable interacting with all levels of staff.
• Ability to maintain focus and deliver results under time constraints and meet deadlines.
• Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality.
• 1–3 years of experience in a similar administrative or office support role.
• Fluency in both English and Lithuanian (spoken and written) is essential.
• Basic knowledge of Lithuanian labor laws and regulations.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Bachelor's degree in Business or a related field (preferred).
• Basic knowledge of Accounting (preferred).
• Professional appearance and demeanour.

Benefits

Why work for Euromonitor?

Our Values:

We seek individuals who act with integrity

We look for candidates who are curious about the world

We feel that as a community, we're stronger together

We seek to enable people to feel empowered

We welcome candidates who bring strength in diversity

International: We have a multinational workforce and communicate daily across our 16 global offices.

Hardworking and Sociable: Our staff balance hard work with enjoyment, offering flexible hours and regular social events, including after-work meetups, summer and Christmas parties.

Committed to Making a Difference: Our Corporate Social Responsibility Programme provides two volunteering days annually; donation amounts for new starters and supports local and international charities through various initiatives.

Excellent Benefits: We offer competitive salaries, enhanced healthcare and pensions, generous holiday allowances, hybrid working, and flexible start and finish times.

Opportunities to Grow: We provide extensive training and development, promoting from within and across departments, and rewarding talent.

Equal Employment Opportunity: Euromonitor International does not discriminate based on race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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