Administrative Assistant

1 day ago

Vilnius, Vilnius, Lithuania beBeeOffice Full time €2,000 - €2,600
Office Support Specialist

We are seeking a detail-oriented Office Support Specialist to join our team in Vilnius. This is a fully on-site role, and we expect the successful candidate to work from the office Monday through Friday.

The ideal candidate will have excellent communication and interpersonal skills, with the ability to maintain focus and deliver results under time constraints and meet deadlines.

This role requires exceptional attention to detail, strong organizational skills, and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Key Responsibilities:
  • Manage procurement and inventory of office supplies and equipment; coordinate with vendors and service providers.
  • Handle reception duties including internal communication, staff inquiries, incoming calls, correspondence, and visitor support.
  • Monitor staff absences and maintain accurate records in internal systems.
  • Maintain a clean, functional office environment by liaising with the building administrator and cleaning services.
  • Support onboarding of new employees by preparing starter kits, issuing access cards, and locker keys.
  • Oversee internal tools such as desk and parking booking systems, staff discount platforms, and taxi services.
  • Assist the Finance team with supplier invoice processing and data entry into D365.
  • Train staff on the travel system and act as the main point of contact for travel-related inquiries.
  • Assist with travel bookings and ensure compliance with internal policies and local regulations.
  • Prepare travel documentation and compile reports related to business trips and expenses.
Requirements:
  • Exceptional attention to detail and a high level of accuracy.
  • Excellent communication and interpersonal skills; comfortable interacting with all levels of staff.
  • Ability to maintain focus and deliver results under time constraints and meet deadlines.
  • Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality.
  • 1–3 years of experience in a similar administrative or office support role.
  • Fluency in both English and Lithuanian (spoken and written) is essential.
  • Basic knowledge of Lithuanian labor laws and regulations.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Benefits:
  • A competitive salary.
  • Enhanced healthcare and pensions.
  • Generous holiday allowances.
  • Hybrid working arrangements.
  • Flexible start and finish times.
About Us:

We welcome candidates who bring strength in diversity. Our multinational workforce communicates daily across 16 global offices. We offer flexible hours, regular social events, and opportunities to grow.

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